The Baylor Swim Club will be holding its’ annual spring parents meeting on Thursday, March 12th at 6:00 PM in the Field House Film Room. All Senior/Varsity, Senior 2, Junior, Age Group, Developmental, and Hamilton YMCA (AG & Developmental) group parents should plan on attending this important meeting. (This includes all Baylor Middle School and Varsity parents who also have swimmers on the swim club)
Week of March 9, 2020
The Scratch Deadline for the ARENA Long Course Invitational (April 24-26, 2020) at Baylor is Tuesday, March 31st. Please be sure to Attend or Decline for the meet through TeamUnify. This swim meet is open to all Developmental, AG, JR, SR2, and SR/Varsity practice groups. This is a Baylor hosted swim meet so all parents must volunteer.
Meet Information is now available in the meets-info/results section of the web site.
Head Coach Dan Flack and Executive Director Laura Pitman will be out of the office from March 16-22 attending the NCSA Junior National Championships in Orlando, FL. They will be checking email periodically during the meet, however, do not expect an immediate response during this time. They will return to the office on Monday, March 23rd.
This is simply a reminder of our withdrawal policy. This policy holds for all groups in the Baylor Swim Club.
If you are going to stop participating in the swim club you must send an email to Laura Pitman 30 days in advance of your withdrawal.
If you are planning on withdrawing for the summer months please be sure to email that information no later than Friday, May 1, 2020. If you do not withdraw by this date then members will be charged the fees for the summer months/session.
Meet Information for the “Officially” Summer Invitational (May 15-17, 2020) at the Ensworth School in Nashville, TN is now available. This meet is open to all Developmental, AG, and Junior athletes only. The scratch deadline for this meet is Monday, April 27th. See complete meet info at the link below.
After the finish to a great short course season, we move on to the long course swimming season, where all of our meets in the spring and summer are swum in a long course or 50-meter pool rather than a short course 25-yard pool.
The first long course swim meet will be our Arena Long Course Invitational to be held April 24-26 at the Baylor School Natatorium. We will then follow that up with a competition at the Ensworth “Officially” Summer OPEN (May 15-17 in Nashville, TN). This meet is only open to Developmental, AG, and Junior practice groups. This an Olympic year so Olympic Team Trials will be held June 21-27 in Omaha, NE. Finally, please also take notice that the scratch deadline for the TNAQ June Invitational in Knoxville, TN (June 5-7) is early. This meet fills up very quickly so entries will be due early to secure a space in the meet for our team. The link to the spring/summer long course meet schedule is available below and, all meets for the spring/summer have also been posted on the meets-info/results page on the website.
Baylor Swim Club will be taking its annual spring break from April 3 – April 12. There will be NO PRACTICES for ALL groups during this time. Developmental group swimmers will not have practice the week of April 6-10. Baylor Swim Club practices will resume again on Monday, April 13th.
The Baylor Swim Club will once again be offering its’ Summer Tune-Up Stroke Clinic for summer league swimmers. See the details below.
Tune-up for the CASL summer league season this spring by joining Baylor Swim Club’s Summer Tune-Up: a spring stroke clinic and swim camp. Baylor’s top certified coaching staff will conduct a stroke clinic and camp to get you ready for the summer swim season. There will be a focus on technique in all the four strokes of freestyle, backstroke, breaststroke, and butterfly, along with the critical starts and turns, which can determine the success of your race.
Complete information and online registration is now available and can be found at the following link below.
PLEASE NOTE: If you have a swimmer that has participated with our developmental group during the 2019-2020 season then your child should continue to participate with our developmental groups. This clinic is for those that have not swum with the Baylor Swim Club this season or are just strictly summer league swimmers.
Thank you to all that were able to attend the Fall Parents meeting. The Parent Information handout from the Fall Parent Meeting held on August 29, 2019 is now available on the website. See the link above for all the parent meeting information.
Below you will find links to the Safe Sport forms that were distributed at the parents meeting last week. If you have not filled these forms out please take the time to fill them out and return them via email to Laura Pitman, or drop them off at the pool office.
The 2019-2020 Baylor Swim Club Team Handbook is now available in the Members section. The Team Handbook consists of all the policies and procedures for members that have joined the Baylor Swim Club. See the link above for the team handbook.
The Baylor Swim Club Volunteer Handbook is now posted online. Listed below are many of the opportunities available for parents to contribute and show their support of the Baylor Swim Club. Most positions are only necessary during home meets. See the link above for the volunteer handbook.
Below you will find login information for Baylor Swim Club’s online TEAM PORTAL on www.SwimAndTri.com and the most up to date contact information for our team vendor, SwimAndTri. If you need to order team suits or practice equipment please order from the TEAM PORTAL or contact their Knoxville, TN location. Below are directions on how to login to the Baylor Swim Club TEAM PORTAL on http://www.swimandtri.com
I just want to review some billing items with you. The TeamUnify system will bill accounts to you on the 1st of every month. The statements will contain your monthly dues and any other charges such as caps meet fees hospitality fees, etc. and a late fee will be assessed on the 21st of each month. Any payments that are unable to be processed on the 1st will accrue processing fees in addition to the charges. This fee comes from our processing merchant. Any accounts that are 30 days past due will result in your child being held out of the water.
Our developmental sessions are 8-week sessions so you will receive statements bi-monthly with the dues. As long as you are registered before the first day of the session you will be ready to participate in that session. Once you have registered the first time you will no longer be charged the USA and Club registration fees. Those fees are only charged at the beginning of each new swim year. Through TeamUnify you will automatically be billed for the next developmental session unless you have emailed the club by the 5th day of the month preceding the next session. So if you do not want to participate in session 2 you must email the club no later the October 5th. Telling your coach that you are not doing the next session will not keep you from being billed. Be sure to send the email to the club.
We will not allow children to practice until the online registration has been completed.
If you are planning on taking a break and your child is in AG, Junior, or Senior, remember in order not to be billed for the next month I need to have written notification at least 30 days in advance. So for example, if you know you are not going to swim in December I must receive an email from you stating that no later than Nov.1. If the written statement is not received by that date you will be charged. Please understand that telling the coach does not count as proper notification.
Notifications must be sent to Laura Pitman.
The yearly hospitality fee of $120 is charged in October. If you join in October or later the hospitality fee is charged the month of your registration. This is the only additional fee our families are charged outside of meet fees. We do not require any fundraising. The hospitality fee is to supply food for the coaches and officials at all of our hosted meets. Some of these people are here for 3 meals and they greatly appreciate our hospitality. If you have concerns about this fee please contact me directly.
Director of Operations
New folders have been created for the 2019-2020 season and are available. All awards from meets and past meets will be filed in the athletes folders on the pool deck. Each athlete on the Baylor Swim Club should have a folder where these awards will be placed after meets. Please have your child check the folders on the pool deck after practices. The folder boxes are located on a table next to the staff office on the pool deck. If for some reason your child does not have a folder, please email Coach Brian.
This is a reminder to all Baylor Swim Club members, that the only locker rooms that should be used are the lower school boys and girls locker rooms.
The upper school locker rooms and lockers are reserved only for Baylor School Varsity swimmers.
Please remember not to leave any personal belongings in the locker rooms or lockers. All equipment and belongs need to be taken home each night after practices. If any personal belongings or equipment are left in the locker rooms, it will be collected and placed in the lost and found area in the equipment room / endless pool room.
All athletes are required to leave phones, tablets, and any other device with a camera or recording abilities in the phone tree outside the locker room.
Thank you for your cooperation with this matter.